Administrative Positions
For information on our administrative positions, please contact Alexandra Mai, Director of Talent Management.
Search firms that wish to present candidates to Oblon must do so through our Director of Talent Management. We require that you sign our Fee Agreement before we interview your candidate. You will not be entitled to receive any compensation as a result of the hiring of any such candidate unless we have an executed Fee Agreement in place with your agency.
Accounts Receivable/Collector
Primary duties and responsibilities:
- Enter daily cash receipts in the firm's accounting system (CMS Open/Aderant).
- Review and research incoming checks that lack application instructions to ensure timely processing of payments.
- Prepare collection letters for overdue or outstanding invoices.
- Respond to requests from and prepare appropriate correspondence to firm clients.
- Communicate with firm attorneys regarding the status and execution of their respective client accounts.
Qualifications:
- Bachelor's degree and/or 1-2 years of relevant experience.
- Patent law firm accounting experience is a plus.
- Proficient knowledge of Microsoft Office applications, especially Excel.
- Impeccable attention to detail.
- Strong work ethic.
- Excellent research, analytical and problem solving skills.
- Ability to communicate courteously, professionally and effectively with firm attorneys and clients.
Please click here to apply.
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IP Legal Secretary
Primary Duties and Responsibilities:
- Support all areas of patent prosecution including scheduling engagements for timekeepers and clients, organizing, updating and maintaining electronic filing systems of professional, administrative, and prosecution case files.
- Prepare memoranda, correspondence and pleadings.
- Prepare and file new patent applications and documents.
- Monitor PTO deadlines, client deadlines, and attorney calendars to ensure that action due dates are timely met.
- Maintain knowledge of current U.S. filing procedures and rules relating to patent prosecution.
- Keep abreast of firm and client procedures.
Qualifications:
- Bachelor's degree and/or 2+ years of experience in an IP legal secretarial role.
- Experience and/or education in patent prosecution is required, preferably in a large law firm.
- Proactive, with ability to anticipate attorney and client needs.
- Superior communication and writing skills.
- Outstanding interpersonal skills, including the ability to resolve conflicts with minimal direction.
- Ability to prioritize and handle multiple tasks and projects.
- Strong work ethic.
- Possess a high degree of professionalism and confidentiality.
Please click here to apply.
Equal Opportunity Employer
View LessPatent Legal Assistant/Paralegal
Primary Duties and Responsibilities:
- Electronically file patent-related documents with the U.S. Patent and Trademark Office (USPTO).
- Electronically access patent records.
- Organize and maintain physical and electronic files.
- Manage correspondence between attorneys and clients.
- Format and construct various pleadings, correspondence and other legal documents.
- Provide proactive and advanced legal support.
Qualifications:
- Bachelor's degree and/or 2+ years of IP experience.
- Paralegal certification preferred.
- Ability to meet deadlines, multi-task, prioritize, organize, and work effectively under pressure.
- Superior attention to detail.
- Superior written and verbal communication skills.
- Superior interpersonal skills with the ability to work effectively with firm members at all levels.
- Superior organizational skills.
- Strong work ethic.
Equal Opportunity Employer
View LessDocument Review Specialist (Entry-Level)
Primary Duties and Responsibilities:
- Review and process forms and documents received from the U.S. Patent and Trademark Office (USPTO) after filing of new patent applications.
- Determine whether application fees are required for filing documents with USPTO.
- Review applications for accuracy and completion and ensure that any issues are addressed.
- Verify bibliographic data information and claims are correct.
- Prepare and e-file payment before the issuance of a patent along with any other required documents.
- Prepare various reporting letters to include preparation of billing sheets and drafting of basic client correspondence requesting any missing items and/or to clarify any discrepancies.
Qualifications:
- Bachelor's degree and/or 0-2 years of relevant experience.
- Impeccable attention to detail.
- Excellent written and oral communication skills.
- Excellent organizational skills.
- Strong work ethic.
- Ability to prioritize in a high-volume environment.
Please click here to apply.
Equal Opportunity Employer
Accounting Assistant
Primary Duties and Responsibilities:
- Daily and weekly portal client debit note reconciliations.
- Create portal debit note PDFs.
- Send invoices via e-mail to the clients.
- Manage the Full Proofing process between Clarivate and the sections.
- Update the accounting system with case specific information, including billing client changes.
- Upload postage, fax, scan, copy, and patent copy data from various software via the Importer tool.
- Serve as back up for processing the letters patent billing for IP Ops, accounts payable tasks, and the cash receipt entry.
- Assist with other projects as identified.
Qualifications:
- High school diploma.
- Patent law firm accounting experience is a plus.
- Excellent communication and writing skills.
- Excellent analytical and problem solving skills.
- Impeccable attention to detail.
- Strong work ethic.
Please click here to apply.
Equal Opportunity Employer