Administrative Positions

Primary Duties and Responsibilities:

• Manage and maintain effective secretarial teams by reviewing, evaluating and applying changes to assignments as needed.
• Maximize secretarial utilization by partnering with administrative management team to develop long term staffing needs.
• Manage administrative and employee relations issues, in concert with the Director of Patent Administration, and in compliance with federal and local regulations.
• Encourage and improve teamwork, monitor and enhance morale and be available to discuss problems and/or issues as needed.
• Conduct routine secretarial meetings and communicate regularly with staff on policies and procedures in order to keep current on their needs and issues.
• Assess the operational effectiveness within the staff levels, quality standards, and processes and procedures, and make appropriate recommendations to ensure the consistent effectiveness of the practice group. 
• Prepare annual performance appraisals, recommend salary increases, and approve overtime and leave requests.
• Conduct timely feedback to staff including preparation of written disciplinary documentation and corrective actions.
• Participate in the recruiting process for staff in concert with the Talent Management Department.

Qualifications:

• Bachelor's degree and/or 7+ years of experience in an IP legal secretarial role, of which 5+ years are in a supervisory capacity.
• Experience and/or education in patent prosecution is required, preferably in a large law firm.
• Proactive, with ability to anticipate attorney and client needs.
• Superior leadership and team building skills.
• Superior communication and writing skills.
• Outstanding interpersonal skills, including the ability to resolve conflicts with minimal direction.
• Ability to prioritize and handle multiple tasks and projects is essential.
• Possess a high degree of professionalism and confidentiality.

Please click here to apply.

Primary duties and responsibilities:

• Enter daily cash receipts in the firm's accounting system (CMS Open/Aderant).  
• Review and research incoming checks that lack application instructions to ensure timely processing of payments.
• Prepare collection letters for overdue or outstanding invoices.
• Respond to requests from and prepare appropriate correspondence to firm clients.
• Communicate with firm attorneys regarding the status and execution of their respective client accounts.

Qualifications:

• Bachelor's degree and/or 1-2 years of relevant experience.
• Patent law firm accounting experience is a plus.  
• Proficient knowledge of Microsoft Office applications, especially Excel.
• Impeccable attention to detail.
• Strong work ethic.
• Excellent research, analytical and problem solving skills.
• Ability to communicate courteously, professionally and effectively with firm attorneys and clients.

Please click here to apply.

Primary Duties and Responsibilities:

• Support all areas of patent prosecution including scheduling engagements for timekeepers and clients, organizing, updating and maintaining electronic filing systems of professional, administrative, and prosecution case files.
• Prepare memoranda, correspondence and pleadings.
• Prepare and file new patent applications and documents.
• Monitor PTO deadlines, client deadlines, and attorney calendars to ensure that action due dates are timely met.
• Maintain knowledge of current U.S. filing procedures and rules relating to patent prosecution.
• Keep abreast of firm and client procedures.

Qualifications:

• Bachelor's degree and/or 2+ years of experience in an IP legal secretarial role.
• Experience and/or education in patent prosecution is required, preferably in a large law firm.
• Proactive, with ability to anticipate attorney and client needs.
• Superior communication and writing skills.
• Outstanding interpersonal skills, including the ability to resolve conflicts with minimal direction.
• Ability to prioritize and handle multiple tasks and projects.
• Strong work ethic.
• Possess a high degree of professionalism and confidentiality.

Please click here to apply.

Equal Opportunity Employer

Primary Duties and Responsibilities:

• Prepare outgoing client and correspondence to the United States Patent and Trademark Office (USPTO).
• Assist with various electronic filings.
• Assist with clearing daily attorney dockets.
• Assist with answering client inquiries.
• Other tasks as identified.

Qualifications:

• Bachelor's degree and/or 0-2 years of relevant experience. 
• Impeccable attention to detail.
• Superior communication and writing skills.
• Superior organizational skills.
• Ability to prioritize and handle multiple tasks and projects.
• Strong work ethic.

Equal Opportunity Employer

Primary Duties and Responsibilities:

• Electronically file patent-related documents with the U.S. Patent and Trademark Office (USPTO).
• Electronically access patent records.
• Organize and maintain physical and electronic files.
• Manage correspondence between attorneys and clients.
• Format and construct various pleadings, correspondence and other legal documents.
• Provide proactive and advanced legal support. 

Qualifications:

• Bachelor's degree and/or 2+ years of IP experience.
• Paralegal certification preferred.
• Ability to meet deadlines, multi-task, prioritize, organize, and work effectively under pressure.
• Superior attention to detail.
• Superior written and verbal communication skills.
• Superior interpersonal skills with the ability to work effectively with firm members at all levels.
• Superior organizational skills.
• Strong work ethic.

Equal Opportunity Employer

Primary Duties and Responsibilities:

• Review and process forms and documents received from the U.S. Patent and Trademark Office (USPTO) after filing of new patent applications.
• Determine whether application fees are required for filing documents with USPTO.
• Review applications for accuracy and completion and ensure that any issues are addressed.
• Verify bibliographic data information and claims are correct.
• Prepare and e-file payment before the issuance of a patent along with any other required documents.
• Prepare various reporting letters to include preparation of billing sheets and drafting of basic client correspondence requesting any missing items and/or to clarify any discrepancies.

Qualifications:

• Bachelor's degree and/or 0-2 years of relevant experience.
• Impeccable attention to detail.
• Excellent written and oral communication skills.
• Excellent organizational skills.
• Strong work ethic.
• Ability to prioritize in a high-volume environment.

Please click here to apply.

Equal Opportunity Employer

As part of a high-performing team of HR professionals, s/he will assist in providing a wide range of HR support and advice to both employees and firm management, and play a key role in the success of the organization by participating in all areas under (and outside of) the very wide HR umbrella. Performance management, employee relations and HR best practices experience will all come in handy while you help facilitate a positive relationship between personnel and senior management.

• Benefits communications, answer benefits questions and track benefits invoices and documents for the firm’s plans
• Administer employment policies/employment manual
• Accurate and efficient data entry and reports using UltiPro
• Prepare termination paperwork and severance agreements/letters
• Provide high-quality advice and service to management on employee relations and performance management issues
• Internal Investigations and write ups as needed
• Support the HR team while implementing programs
• Identify ways to improve policies, procedures, and the employee experience
• Share Administrative Support tasks with the HR Team
• Participate in HR audit projects
• Assist with the planning, set-up and breakdown of Firm events
• Bachelor’s Degree in Human Resources Management or related discipline preferred (and/or equivalent “on-the-job” knowledge, skills and experience in a professional services firm (law firm experience preferred)
• Understanding of HR best practices, current regulations/legislation and how to apply same within the workplace
• Familiarity with Health Care Benefit Plans, the ACA and interacting with participant benefits questions
• Human Resources Certification(s) a plus
• Experience using Ultimate Software Payroll/HRIS preferred

Click here to apply.

Primary Duties and Responsibilities:

• Daily and weekly portal client debit note reconciliations.
• Create portal debit note PDFs.
• Send invoices via e-mail to the clients.
• Manage the Full Proofing process between Clarivate and the sections.
• Update the accounting system with case specific information, including billing client changes.
• Upload postage, fax, scan, copy, and patent copy data from various software via the Importer tool.
• Serve as back up for processing the letters patent billing for IP Ops, accounts payable tasks, and the cash receipt entry. 
• Assist with other projects as identified. 

 Qualifications:

• High school diploma.
• Patent law firm accounting experience is a plus. 
• Excellent communication and writing skills.
• Excellent analytical and problem solving skills.
• Impeccable attention to detail.
• Strong work ethic.

Please click here to apply.

Equal Opportunity Employer