Administrative Positions

• Train new hires on patent prosecution filing procedures and related matters.
• Provide ongoing continuing education and training regarding USPTO regulatory and procedural changes.
• Collaborates with manager regarding departmental practices and procedures to ensure optimal effectiveness and efficiency.
• Review, monitor and enter updates to client instructions in the Combined Client Instructions and/or the Triangle.
• Other duties as identified.

• Bachelor’s degree and/or a minimum of 7 years of experience in the patent industry.
• Comprehensive knowledge and understanding of the USPTO filing requirements and the preparation of associated documents.
• Superior communication and writing skills.
• Outstanding interpersonal skills, including the ability to resolve problems with minimal direction.

Primary duties and responsibilities:

• Enter daily cash receipts in the firm's accounting system (CMS Open/Aderant).  
• Review and research incoming checks that lack application instructions to ensure timely processing of payments.
• Prepare collection letters for overdue or outstanding invoices.
• Respond to requests from and prepare appropriate correspondence to firm clients.
• Communicate with firm attorneys regarding the status and execution of their respective client accounts.

Qualifications:

• Bachelor's degree and/or 1-2 years of relevant experience.
• Patent law firm accounting experience is a plus.  
• Proficient knowledge of Microsoft Office applications, especially Excel.
• Impeccable attention to detail.
• Strong work ethic.
• Excellent research, analytical and problem solving skills.
• Ability to communicate courteously, professionally and effectively with firm attorneys and clients.

Please click here to apply.
 

Primary Duties and Responsibilities:

• Support all areas of patent prosecution including scheduling engagements for timekeepers and clients, organizing, updating and maintaining electronic filing systems of professional, administrative, and prosecution case files.
• Prepare memoranda, correspondence and pleadings.
• Prepare and file new patent applications and documents.
• Monitor PTO deadlines, client deadlines, and attorney calendars to ensure that action due dates are timely met.
• Maintain knowledge of current U.S. filing procedures and rules relating to patent prosecution.
• Keep abreast of firm and client procedures.

Qualifications:

• Bachelor's degree and/or 2+ years of experience in an IP legal secretarial role.
• Experience and/or education in patent prosecution is required, preferably in a large law firm.
• Proactive, with ability to anticipate attorney and client needs.
• Superior communication and writing skills.
• Outstanding interpersonal skills, including the ability to resolve conflicts with minimal direction.
• Ability to prioritize and handle multiple tasks and projects.
• Strong work ethic.
• Possess a high degree of professionalism and confidentiality.

Please click here to apply.
 

Equal Opportunity Employer

Primary Duties and Responsibilities:

• Electronically file patent-related documents with the U.S. Patent and Trademark Office (USPTO).
• Electronically access patent records.
• Organize and maintain physical and electronic files.
• Manage correspondence between attorneys and clients.
• Format and construct various pleadings, correspondence and other legal documents.
• Provide proactive and advanced legal support. 

Qualifications:

• Bachelor's degree and/or 2+ years of IP experience.
• Paralegal certification preferred.
• Ability to meet deadlines, multi-task, prioritize, organize, and work effectively under pressure.
• Superior attention to detail.
• Superior written and verbal communication skills.
• Superior interpersonal skills with the ability to work effectively with firm members at all levels.
• Superior organizational skills.
• Strong work ethic.

Equal Opportunity Employer

Primary Duties and Responsibilities:

• Review and process forms and documents received from the U.S. Patent and Trademark Office (USPTO) after filing of new patent applications.
• Determine whether application fees are required for filing documents with USPTO.
• Review applications for accuracy and completion and ensure that any issues are addressed.
• Verify bibliographic data information and claims are correct.
• Prepare and e-file payment before the issuance of a patent along with any other required documents.
• Prepare various reporting letters to include preparation of billing sheets and drafting of basic client correspondence requesting any missing items and/or to clarify any discrepancies.

Qualifications:

• Bachelor's degree and/or 0-2 years of relevant experience.
• Impeccable attention to detail.
• Excellent written and oral communication skills.
• Excellent organizational skills.
• Strong work ethic.
• Ability to prioritize in a high-volume environment.

Please click here to apply.

Equal Opportunity Employer

Primary Duties and Responsibilities:

• Daily and weekly portal client debit note reconciliations.
• Create portal debit note PDFs.
• Send invoices via e-mail to the clients.
• Manage the Full Proofing process between Clarivate and the sections.
• Update the accounting system with case specific information, including billing client changes.
• Upload postage, fax, scan, copy, and patent copy data from various software via the Importer tool.
• Serve as back up for processing the letters patent billing for IP Ops, accounts payable tasks, and the cash receipt entry. 
• Assist with other projects as identified. 

 Qualifications:

• High school diploma.
• Patent law firm accounting experience is a plus. 
• Excellent communication and writing skills.
• Excellent analytical and problem solving skills.
• Impeccable attention to detail.
• Strong work ethic.

Please click here to apply.

Equal Opportunity Employer