Administrative Positions

Search firms that wish to present candidates to Oblon must do so through our Recruiter. Search firms will be expected to sign a Fee Agreement before we accept any candidate(s). You will not be entitled to receive any compensation as a result of the hiring of any candidate(s) unless we have an executed Fee Agreement in place with your firm.  We do not utilize search firms on all openings.  All candidates, regardless of how presented, will be required to apply though the ADP Workforce Now portal.

 

Formalities Specialist- IP Ops I

US Office

Reviews, processes and files new National Phase, Bypass Continuation and Utility applications to include complete review of client correspondence, identification of missing documents, preparation of formal documents such as Declarations or Substitute Statements. Reviews and processes all associated formalities after filing of new applications to include Official Filings Receipts, Notices of Publication, Office Actions, responses to Missing Parts, Issue Notifications and Letters Patent. Prepares and e-files Supplemental ADSs, Declarations, Assignments, Translations of Specifications, previously prepared Preliminary Amendments, Requests for Corrected Official Filing Receipts, Certificates of Correction as needed. Prepares and e-files Information Disclosure Statements to include determining whether fees or certification are required.

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Patent Legal Assistant/Paralegal

US Office

Review, process and file new National Phase, Bypass Continuation and Utility applications to include complete review of client correspondence, identification of missing documents, preparation of formal documents such as Declarations or Substitute Statements. Review and process all associated formalities after filing of new applications to include Official Filings Receipts, Notices of Publication, Office Actions, responses to Missing Parts, Issue Notifications and Letters Patent.

Prepare and e-file Supplemental ADSs, Declarations, Assignments, Translations of Specifications, previously prepared Preliminary Amendments, Requests for Corrected Official Filing Receipts, Certificates of Correction as needed.

Prepare and e-file Information Disclosure Statements to include determining whether fees or certification are required.

Review and process Notices of Allowance to include a complete review of the entire history of the application to verify that there are no outstanding issues that need to be addressed and that all appropriate documents such as Assignments, Declarations, Priority Documents etc. have been filed. Verify that all information such as inventor information, Applicant information and Application information is correct by comparing it to documents previously filed. Verify that all Information Disclosure Statements have been considered and that current/allowed claims are correct.

Prepare and e-file payment of the Issue Fee along with any other required documents.

Prepare various reporting letters to include preparation of billing sheets and drafting of basic client correspondence requesting any missing items or to clarify any discrepancies.

Bachelor's degree preferred or combination of work experience and education equivalent.

Advanced understanding of Patent Prosecution required.

Must have excellent attention to detail, type approximately 35-40 wpm and have keen organizational skills.

Must be able to work independently in an electronic environment including manipulation of documents, running reports, creating correspondence and filings, uploading and downloading documents from electronic sources including the Patent Office website and the firm’s document management system.

EOE

Prosecution Correspondence Specialist

US Office

This position is responsible for processing all incoming business correspondence received both electronically and in hard copy/paper and entering the information into the associated case folder in IP Manager; docketing all applicable due dates and reminders; tracking and updating attorney assignments and changes for newly assigned and re-assigned cases; review of newly opened cases sent to the section to verify information is accurate and forwarding on to appropriate staff member. This position may also need to perform remote work as assigned during firm closure.

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IP Specialist – ADC

US Office

This position is responsible for review and preparation of client correspondence as well as routine general correspondence; preparation and filing of new patent applications and formalities documents such as Powers of Attorney, Declarations and Assignments; Information Disclosure Statements; preparation of reports in Excel and other programs.  The individual in this position will also be responsible for monitoring PTO deadlines, client deadlines, and attorney calendars to ensure that action due dates are timely met.  Must be able to correctly interpret and follow special client instructions, and must be comfortable interacting directly with staff of all levels.  Other duties as assigned.

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Legal Recruiting and Professional Development Coordinator

Virginia
Position Summary:
The Legal Recruiting and Professional Development Coordinator (“Coordinator”) supports talent management functions for all legal professionals at the firm, including attorneys, patent agents and technical advisors. Mainly, the Coordinator helps administer all aspects of recruiting, hiring, orientation, training, diversity and inclusion, performance reviews and promotions. In addition, the Coordinator assists with the hiring of senior level administrative management positions. This is a highly visible role that works with much autonomy under the direct guidance of the Director of Legal Recruiting and Retention.

Primary Responsibilities:
• Coordinate hiring process for attorneys, summer associates, technical advisors and patent agents, including orientation and onboarding.
• Coordinate all aspects of fall recruiting and on-campus interviewing and schedule callback interviews.
• Coordinate summer associate program, including orientation, assignment tracking, organizing and attending events.
• Coordinate annual performance reviews for all non-partner legal professionals and assist with partner elevation process.
• Serve as firm administrator for viRecruit, viEval, and viLMS databases.
• Organize and attend internal CLE lecture series; pursue accreditation; and track compliance for firm attorneys.

Qualifications:
• 2 years of recruiting and/or professional development experience in a law firm or professional services environment.
• Bachelor’s degree or equivalent work experience.
• Proficiency with viGlobal, LinkedIn Recruiter, ADP (HR database) and/or ability to master new software programs.
• Excellent interpersonal, written and communication skills, and ability to interface professionally and courteously with candidates and all firm members.
• Superior attention to detail and sound business judgment.
• Highly organized and ability to multi-task while prioritizing work assignments.
• Ability to quickly adapt to change in a dynamic and fluid environment.
• Ability to work independently and creatively with minimal supervision.

About Oblon:
Oblon, McClelland, Maier & Neustadt, LLP (“Oblon”) is a 100-member firm focused exclusively on intellectual property law. The firm's practice areas include federal court litigation, representation at federal agencies, prosecution of patent and trademark applications and copyright registrations. Oblon is situated adjacent to the United States Patent and Trademark Office (USPTO) in Alexandria, Virginia, and has an affiliate office in Tokyo, Japan. Our attorneys and professionals collectively offer centuries of USPTO insight and expertise and serve as an invaluable resource to our clients that have come to rely on the firm’s uniquely qualified experts, including many former patent examiners and administrative patent judges. Today, most of Oblon’s management team is made up of patent prosecution practitioners. In addition, the firm has a precedent-setting litigation practice with extensive knowledge and experience in all aspects of complex intellectual property litigation involving patent, industrial design and trade secret disputes.

Oblon is an Equal Opportunity Employer.

Please click here to apply.
For questions, please email cjackson@oblon.com


Facilities Assistant/Receptionist

US Office
This fast-paced position will be responsible for handling incoming calls, coordinating firm meetings, assisting in answering the facilities e-mails and other clerical responsibilities. The position will also attend to various customer support issues and projects as assigned. Responsibilities include issuing and tracking firm equipment, maintaining Facilities manuals, reconciling, responding to employee requests for assistance, entering data into database, and other administrative duties such as faxing, copying and filing. QUALIFICATIONS: Attention to detail, excellent interpersonal and customer service skills, ability to work collaboratively and 35 wpm typing.
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Docketing Specialist

US Office
As part of the firm's central Docketing department, the purpose of this position is to provide IP Docketing support which includes the processing and docketing of due dates for incoming correspondence and filings related to U.S. and foreign patent matters.  Successful candidates must possess extensive database experience and be tech-savvy with a quick learner mindset.  Must be able to demonstrate an understanding of domestic patent prosecution, as well as full understanding of IP terminology.  Must be detail orientated and have strong organizational skills.  Must be consistently accurate and demonstrate an ability to work quickly, independently and error free.  Excellent written and oral communication skills.  Ability to multi-task and work under pressure.  Must be able to work independently in an electronic environment including manipulation of documents, running reports, uploading and downloading documents from electronic sources.  Must be available to work remotely in an electronic environment in the event of inclement weather or other government closures and work overtime as necessary.  Must have extensive patent experience and a strong understanding of Patent Office rules.  Must have prior IP docketing experience.

Equal Opportuntity Employer

Click here to apply.