Legal Professional Positions

For information on our lateral partner recruitment, please contact Alexandra Mai, Director of Legal Recruiting and Retention. 

Note to legal search firms: Legal search firms that wish to present attorneys, patent agents and technical specialist candidates to Oblon must do so through our Director of Legal Recruiting and Retention.  Search firms will be expected to sign Oblon’s Fee Agreement before we interview your candidate(s).  You will not be entitled to receive any compensation as a result of the hiring of any such candidate(s) unless we have an executed Fee Agreement in place with your firm.

Docketing and Administrative Services Assistant

US Office

As part of this firm's central Docketing department, the purpose of this position is to provide IP Docketing support, including both foreign and domestic patents, clearing the daily firm dockets as well as assisting with the updating and maintaining of the firm’s client data base.

The candidate must meet the following:

Ability to process and docket due dates for incoming correspondence and filings related to U.S. and foreign patent matters while managing transition of electronic records to Anaqua.

Ability to read and fully comprehend the implications of all PTO and client correspondence.

Ability to identify invalid docket answers as well as omitted or erroneous PTO filed documents to ensure all dockets are cleared timely and accurately.

Extremely detail oriented and well organized. 

Ability to type 35-40 wpm.

Must be able to work independently in an electronic environment including manipulation of documents, running reports, uploading and downloading documents from electronic sources including the Patent Office website and the firm’s document management system.

Experience using IP Manager and Anaqua a plus.

Hours are 8:30 to 5:00

Administrative Assistant/Issue Fees

US Office

Assist the Team Lead and Assistant Team Lead by running a docket and reviewing matters in DMS for any outstanding items, prior to payment of the Issue Fee. Follow up with IPs/Attorneys regarding any outstanding issues as necessary, prior to the Issue Fee payment due date. Inform the Team Lead and Assistant Team Lead of any outstanding items from the Examiner for them to follow up on. Assist with sending correspondence, prepared by others, to clients with regard to outstanding items needed in order to pay the Issue Fee.

Strong communication skills. Intermediate knowledge of MS Word, Excel, PowerPoint and Outlook. Ability to organize and prioritize numerous tasks and complete them under time constraints. Must be flexible and have the ability to work under tight deadlines, handles multiple tasks and respond quickly to changing responsibilities and priorities. The ability to learn patent prosecution from filing a new application through receipt of Letters patent required.

Bachelor's degree or equivalent, or 3 to 10 years related experience and/or training, or combination of education and experience preferred.

Must have excellent attention to detail; type approximately 35 wpm and have keen organizational skills.

EOE

IP Technical Advisor

US Office

Oblon is seeking a Technical Advisor with at least 1 year of experience in application drafting.  Candidates must have a background in electrical engineering.  Experience in video coding is preferred.

We seek candidates with superior technical, writing and communication skills. The firm offers substantial in-house training, in addition to an outstanding compensation package with an attractive career path trajectory.

Interested candidates should apply on-line and submit a resume, cover letter, transcript(s) and writing sample.

IP Technical Advisor

US Office

Oblon is seeking a Technical Advisor with at least 1 year of experience in application drafting.  Candidates must have a background in electrical engineering.  Native Chinese fluency is required.  Experience in semiconductors is preferred.

We seek candidates with superior technical, writing and communication skills. The firm offers substantial in-house training, in addition to an outstanding compensation package with an attractive career path trajectory.

Interested candidates should apply on-line and submit a resume, cover letter, transcript(s) and writing sample.

IP Patent Prosecution Associate

US Office

Oblon is seeking an Associate with a minimum of 4 years of patent prosecution experience.  Candidates must have a background in electrical or mechanical engineering.  Big law firm experience preferred.  

We seek candidates with superior technical, writing and communication skills.  The firm offers substantial in-house training, in addition to an outstanding compensation package with a  career path trajectory. 

Interested candidates should apply on-line and submit a resume, cover letter, transcript(s) and writing sample.

Data Management Clerk

US Office

Responsibilities include:

  • Input data from multiple sources into a database, ensuring that all necessary data is being entered and maintained 
  • Verifying and editing data as needed 
  • Frequent follow-up with attorneys and staff is necessary
  • Maintaining a public trips calendar
  • Generating reports/mailing lists from data
  • Other tasks as assigned.
  • High school degree or equivalent
  • Good command of English both oral and written
  • Minimum 60 WPM typing speed
  • Great organizational skills
  • Attention to detail
  • Confidentiality
  • MS Office Suite experience and database software a plus
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IP Specialist – ADC

US Office

This position is responsible for review and preparation of client correspondence as well as routine general correspondence; preparation and filing of new patent applications and formalities documents such as Powers of Attorney, Declarations and Assignments; Information Disclosure Statements; preparation of reports in Excel and other programs.  The individual in this position will also be responsible for monitoring PTO deadlines, client deadlines, and attorney calendars to ensure that action due dates are timely met.  Must be able to correctly interpret and follow special client instructions, and must be comfortable interacting directly with staff of all levels.  Other duties as assigned.

Must type 50 wpm, have excellent attention to detail and the ability to work well with staff at all levels. Good verbal and written communication skills a must.  Must have availability for overtime.  Minimum of two years of IP experience required.

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Marketing & Business Development Assistant

US Office

Come join a growing, collaborative marketing and business development team in Northern Virginia.   This position will report to the Senior Manager of the department and will touch all aspects of firm branding, business development, client relationships, communications and public relations.  The assistant will also participate in the development of firm events and implement the marketing and business development initiatives of the firm.  Duties include:

  • Prepare draft RFP responses, proposals, PowerPoint presentations, email blasts, lawyer profiles, practice group descriptions and news items;
  • Post news, updates, profiles, photos, etc., on firm website, as well as Twitter and LinkedIn;
  • Work with marketing & business development coordinator to maintain regular reports regarding marketing and business development activities and share this information with the firm partners;
  • Track firm participation in events and note such in advance on firm calendar;
  • Provide temporary coverage for marketing and business development coordinator, as needed.

Bachelor's degree in business, marketing or communications and/or some marketing or business development experience, preferably within a professional services organization. Ability to manage multiple priorities simultaneously and provide regular status updates. Exceptional written and verbal communication skills. Ability to follow through and regularly update daily, weekly and monthly departmental operations, tracking/reporting on key metrics and logistics management. Exceptional organizational skills, attention to detail, as well as initiative and creativity. Exceptional interpersonal skills with the ability to efficiently follow written and verbal instructions and maintain effective relationships with a diverse group of clients, attorneys, staff and vendors. Ability to research data, use such data for preparation of reports. Solid technology skills, including proficiency in Word, Outlook and Excel, social media platforms, Constant Contact and website content management systems. Adobe design software a plus.  EOE

Formalities Specialist- IP Ops I

US Office

Reviews, processes and files new National Phase, Bypass Continuation and Utility applications to include complete review of client correspondence, identification of missing documents, preparation of formal documents such as Declarations or Substitute Statements. Reviews and processes all associated formalities after filing of new applications to include Official Filings Receipts, Notices of Publication, Office Actions, responses to Missing Parts, Issue Notifications and Letters Patent. Prepares and e-files Supplemental ADSs, Declarations, Assignments, Translations of Specifications, previously prepared Preliminary Amendments, Requests for Corrected Official Filing Receipts, Certificates of Correction as needed. Prepares and e-files Information Disclosure Statements to include determining whether fees or certification are required. Reviews and processes Notices of Allowance to include a complete review of the entire history of the application to verify that there are no outstanding issues that need to be addressed and that all appropriate documents such as Assignments, Declarations, Priority Documents etc. have been filed.  Verifies that all information such as inventor information, Applicant information and Application information is correct by comparing it to documents previously filed. Verifies that all Information Disclosure Statements have been considered and that current/allowed claims are correct. Prepares and e-files payment of the Issue Fee along with any other required documents. Prepares various reporting letters to include preparation of billing sheets and drafting of basic client correspondence requesting any missing items or to clarify any discrepancies.  Requires strong communication skills, intermediate knowledge of MS Word, Excel, PowerPoint and Outlook, ability to organize and prioritize numerous tasks and complete them under time constraints. Must be flexible and have the ability to work under tight deadlines, handle multiple tasks and respond quickly to changing responsibilities and priorities.

Bachelor's degree preferred or combination of work experience and education equivalent.

Basic understanding of Patent Prosecution preferred.

Must have excellent attention to detail, type approximately 35-40 wpm and have keen organizational skills.

Equal Opportunity Employer

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Patent Legal Assistant/Paralegal

US Office

Review, process and file new National Phase, Bypass Continuation and Utility applications to include complete review of client correspondence, identification of missing documents, preparation of formal documents such as Declarations or Substitute Statements.

Review and process all associated formalities after filing of new applications to include Official Filings Receipts, Notices of Publication, Office Actions, responses to Missing Parts, Issue Notifications and Letters Patent.

Prepare and e-file Supplemental ADSs, Declarations, Assignments, Translations of Specifications, previously prepared Preliminary Amendments, Requests for Corrected Official Filing Receipts, Certificates of Correction as needed.

Prepare and e-file Information Disclosure Statements to include determining whether fees or certification are required.

Review and process Notices of Allowance to include a complete review of the entire history of the application to verify that there are no outstanding issues that need to be addressed and that all appropriate documents such as Assignments, Declarations, Priority Documents etc. have been filed. Verify that all information such as inventor information, Applicant information and Application information is correct by comparing it to documents previously filed. Verify that all Information Disclosure Statements have been considered and that current/allowed claims are correct.

Prepare and e-file payment of the Issue Fee along with any other required documents.

Prepare various reporting letters to include preparation of billing sheets and drafting of basic client correspondence requesting any missing items or to clarify any discrepancies.

Bachelor's degree preferred or combination of work experience and education equivalent.

Advanced understanding of Patent Prosecution required.

Must have excellent attention to detail, type approximately 35-40 wpm and have keen organizational skills.

Must be able to work independently in an electronic environment including manipulation of documents, running reports, creating correspondence and filings, uploading and downloading documents from electronic sources including the Patent Office website and the firm’s document management system.

EOE

IP Specialist

US Office

Oblon is seeking qualified and experienced candidates for an IP Specialist position that provides administrative support to one or more professionals.  This will require experience and proven knowledge about the preparation and filing of patent applications; responses to Office Actions; RCE's; Information Disclosure Statements; Notices of Appeal; Appeal Briefs and all other necessary patent prosecution documents.  Will be responsible for reporting filings and PTO communications to the client, including preparation of debit notes to accompany correspondence; as well as maintaining and clearing daily dockets.  Requirements include 50 wpm typing, advanced Microsoft Word skills, ability to work under pressure, and strong attention to detail.  IP legal experience is required.

Must be available for OT and be a team player; at least three years of experience in Patent Prosecution work. All applicants for this position must pass a basic patent prosecution test.

No telephone calls.

No agencies.

Equal Opportunity Employer

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Administrative Assistant/ File Review

US Office
  • Reviews issue fee documents for accuracy including but not limited to:
    • Reviewing issue fee transmittals and any accompanying filings such as 312 Amendments, Petitions, etc.
    • Reviewing issue fee checklists to make sure that any outstanding items have been resolved and that any new items since the notice of allowance was received have been addressed.
    • Reviewing all new incoming mail since the notice of allowance was processed.
    • Communicating with attorneys regarding claim inconsistencies or any other problems with the file.
  • Proofs the entire Notice of Allowance checklist to ensure that the person who reviewed the file correctly completed the form and reviewed all the appropriate documents in the file.
  • Proofs Letters Patent report letters and filings.
  • Proofs various letters to ensure that the special client instructions have been followed.
  • Proofs the Assignee information on the Letters Patent.
  • Proofs Requests for Certificate of Correction.
  • Proofs the Certificate of Correction received from the Patent Office.
  • Proofs status letters to ensure that they are in compliance with special client instructions to include but not limited to:
    • Verifying that no action has been taken by the Patent Office by checking the Patent Office website.
    • Verifying that the Power of Attorney has been filed for transfer-in cases.
    • Verifying that no correspondence has been received by the client and that the application has not been abandoned.
    • Proofing Patent Office filings with regard to status inquiries.

  • Must be able to demonstrate an understanding of the Patent Office rules and procedures.
  • Must have patent experience in the above noted areas.
  • Must be able to demonstrate an ability to excel in detail checking.
  • Must have excellent attention to detail, type approximately 35 wpm and have keen organizational skills.
  • Must be proficient in Microsoft Word.
  • Bachelor’s Degree or equivalent or three to ten years related experience and/or training, or equivalent combination of education and experience preferred.
  • Must be flexible for OT.
Equal Opportunity Employer
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