Legal Professional Positions

For information on our lateral partner recruitment, please contact Alexandra Mai, Director of Legal Recruiting and Retention. 

Note to legal search firms: Legal search firms that wish to present attorneys, patent agents and technical specialist candidates to Oblon must do so through our Director of Legal Recruiting and Retention.  Search firms will be expected to sign Oblon’s Fee Agreement before we interview your candidate(s).  You will not be entitled to receive any compensation as a result of the hiring of any such candidate(s) unless we have an executed Fee Agreement in place with your firm.

Director Finance

US Office

Oblon, McClelland, Maier & Neustadt LLP seeks an experienced Director of Finance to provide leadership and coordination of all financial and fiscal efforts of the firm.  Oblon is a mid-size intellectual property firm based in Alexandria, VA.

This individual is a strategic thinker with an appreciation and understanding of the unique needs of our practice, which focuses on patent prosecution and litigation.

The Director of Finance reports to the Chief Operating Officer (COO) and oversees the financial and accounting operations of the firm.

Qualifications:

  • Provide analysis, reporting, and projections for the Management Committee and the Finance Committee, including annual financial and capital budgets, monthly financial statements and financial trends.
  • Develop, evaluate, and direct the firm’s financial operations and performance.
  • Monitor and manage cash flow, including investment of liquid assets; and maintain cash threshold to meet operating needs.
  • Oversee all accounting functions which include, but are not limited to billings, general ledger, fixed assets, accounts payable, accounts receivables and collections.
  • Manage financial reporting and ensure the compliance of the firm’s retirement plan with DOL, ERISA and IRS guidelines.
  • Lead renewal process of annual firm insurance policies, including workers compensation, directors and officers insurance, employment practices liability and general liability and property.
  • Familiarity with auditing and reporting international office year-end reports.  Experience with Japanese requirements is a plus.
  • Negotiate contracts and service agreements with vendors and consultants, in conjunction with the COO.
  • Coordinate submissions of all local, state and federal tax reports.

Requirements:

  • A bachelor's degree in finance or economics is required.  An MBA and CPA certification are strongly preferred.
  • Candidate must possess at least 5 years of experience in the management of accounting and financial operations at a large law firm.
  • Proven leadership and management skill with demonstrated ability to lead and mentor a highly skilled finance team.
  • Excellent analytical, written, oral and interpersonal skills.
  • Experience with Aderant is a plus.

Oblon offers a competitive compensation and benefits package.

Interested candidates should apply on-line and submit a resume, cover letter, and transcript(s).

For any inquiries, please contact Alexandra Mai, Director of Legal Recruiting and Retention. 

Equal Opportunity/Affirmative Action Employer

IP Patent Prosecution Associate

US Office

Oblon is seeking an Associate with a minimum of 4 years of patent prosecution experience.  Candidates must have a background in electrical or mechanical engineering.  Native Japanese fluency is required.  Big law firm experience preferred.  

We seek candidates with superior technical, writing and communication skills.  The firm offers substantial in-house training, in addition to an outstanding compensation package with a  career path trajectory. 

Interested candidates should apply on-line and submit a resume, cover letter, transcript(s) and writing sample.

Junior IP Specialist – Bilingual

US Office

This position is responsible for assisting with the preparation of client correspondence, as well as routine general correspondence; preparation and filing of documents to include Powers of Attorney, Restriction and/or Election Responses, Assignments, Drawings, Provisional Applications; Information Disclosure Statements and Related Case Lists; maintaining electronic case records to ensure that all pertinent communications/documents are saved in accordance with firm policies; provide Chinese language translation services, and other duties as assigned.

The responsibilities of this position will increase steadily with the goal being to have a complete understanding of patent prosecution and firm processes and procedures in order to provide full support as needed.

Must type 50 wpm, have excellent attention to detail and the ability to work well with staff at all levels. Good verbal and written communication skills a must.  IP experience a plus. Native Chinese language proficiency required.

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IP Technical Advisor

US Office

Oblon is seeking a Technical Advisor with 1-2 years of experience in application drafting.  A background in electrical engineering is required.

We seek candidates with superior technical, writing and communication skills. The firm offers substantial in-house training, in addition to an outstanding compensation package with an attractive career path trajectory.

Interested candidates should apply on-line and submit a resume, cover letter, transcript(s) and writing sample.

Formalities Specialist- IP Ops I

US Office

Reviews, processes and files new National Phase, Bypass Continuation and Utility applications to include complete review of client correspondence, identification of missing documents, preparation of formal documents such as Declarations or Substitute Statements. Reviews and processes all associated formalities after filing of new applications to include Official Filings Receipts, Notices of Publication, Office Actions, responses to Missing Parts, Issue Notifications and Letters Patent. Prepares and e-files Supplemental ADSs, Declarations, Assignments, Translations of Specifications, previously prepared Preliminary Amendments, Requests for Corrected Official Filing Receipts, Certificates of Correction as needed. Prepares and e-files Information Disclosure Statements to include determining whether fees or certification are required. Reviews and processes Notices of Allowance to include a complete review of the entire history of the application to verify that there are no outstanding issues that need to be addressed and that all appropriate documents such as Assignments, Declarations, Priority Documents etc. have been filed.  Verifies that all information such as inventor information, Applicant information and Application information is correct by comparing it to documents previously filed. Verifies that all Information Disclosure Statements have been considered and that current/allowed claims are correct. Prepares and e-files payment of the Issue Fee along with any other required documents. Prepares various reporting letters to include preparation of billing sheets and drafting of basic client correspondence requesting any missing items or to clarify any discrepancies.Requires strong communication skills, intermediate knowledge of MS Word, Excel, PowerPoint and Outlook, ability to organize and prioritize numerous tasks and complete them under time constraints. Must be flexible and have the ability to work under tight deadlines, handle multiple tasks and respond quickly to changing responsibilities and priorities.

Bachelor's degree preferred or combination of work experience and education equivalent.

Basic understanding of Patent Prosecution preferred.

Must have excellent attention to detail, type approximately 35-40 wpm and have keen organizational skills.

Equal Opportunity Employer

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Facilities Assistant/Receptionist

US Office

This fast-paced position will be responsible for handling incoming calls, coordinating firm meetings, assisting in answering the facilities e-mails, filing and other clerical responsibilities. The position will also attend to various customer support issues and projects as assigned. Responsibilities include issuing and tracking firm equipment, maintaining Facilities manuals, reconciling, responding to employee requests for assistance, entering data into database, and other administrative duties such as faxing, copying, and filing.

QUALIFICATIONS: Attention to detail, excellent interpersonal and customer service skills, ability to work collaboratively, 9:30 a.m. – 6:00 p.m. and 35 wpm typing.

Equal Opportunity Employer

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Transfer Specialist

US Office

The purpose of this position is to perform and assist with the day-to-day duties handled within the Docketing Department including, but not limited to, performing duties in the areas of transferring cases in and out of the firm.Handle Withdrawal from Representation matters and Disengagement Letters.Additionally, backing up and assisting in processing incoming electronic correspondence/content from Firm.

Previous IP law firm experience in an administrative capacity and understanding of basic patent prosecution, as well as a full understanding of IP terms are necessary.This person must also have extensive knowledge about the US Patent & Trademark Office website, PAIR andthe ability to quickly learn and adapt to our docketing system. Attention to detail, excellent written and verbal communication skills.Possess excellent organizational and time management skills with the ability to pay close attention to details and be deadline focused.They must have the ability to interact with all levels throughout the firm, including attorneys, paralegals, staff and clients.Data input typing required - speed less important than accuracy.Hours: 8:30am - 5:00pm (must have some availability for overtime if needed).

EOE

Electronic Communications Specialist

US Office

Description:  This position entails processing incoming and outgoing correspondence for all “portal” clients, as well as a handful of clients that use special e-mail encryption software.  The incoming component involves downloading, logging & reconciling, saving in DMS, and electronically routing to the appropriate section.  The outgoing component involves reviewing all documents, logging & reconciling, and uploading to the various portal systems.  Communication with supervisors and support staff in order to answer questions and resolve problems is required on a regular basis.  This person will report to a team leader and a supervisor.

Qualifications:  Attention to detail, excellent written and verbal communication skills, basic/intermediate knowledge of MS Excel, basic/intermediate knowledge of patent prosecution terminology.  Data input typing required - speed less important than accuracy.  Hours: 9:30 am - 6:00 pm (and must have some availability for overtime, if needed).

Equal Opportunity Employer

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IP Specialist – Bilingual/Chinese

US Office

This position will provide secretarial assistance to an attorney in patent prosecution practice.  Duties will include maintaining attorney's docket, preparation of filings and other documents, maintaining electronic files and paper files, and other administrative tasks.  Will be called upon to communicate in both English and Chinese with native Chinese language proficiency required.

55 - 60 wpm, advanced Word skills, flexibility and initiative.  Prior patent experience, administrative experience, oral and written fluency in Chinese required.

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Patent Legal Assistant/Paralegal

US Office

Review, process and file new National Phase, Bypass Continuation and Utility applications to include complete review of client correspondence, identification of missing documents, preparation of formal documents such as Declarations or Substitute Statements.

Review and process all associated formalities after filing of new applications to include Official Filings Receipts, Notices of Publication, Office Actions, responses to Missing Parts, Issue Notifications and Letters Patent.

Prepare and e-file Supplemental ADSs, Declarations, Assignments, Translations of Specifications, previously prepared Preliminary Amendments, Requests for Corrected Official Filing Receipts, Certificates of Correction as needed.

Prepare and e-file Information Disclosure Statements to include determining whether fees or certification are required.

Review and process Notices of Allowance to include a complete review of the entire history of the application to verify that there are no outstanding issues that need to be addressed and that all appropriate documents such as Assignments, Declarations, Priority Documents etc. have been filed. Verify that all information such as inventor information, Applicant information and Application information is correct by comparing it to documents previously filed. Verify that all Information Disclosure Statements have been considered and that current/allowed claims are correct.

Prepare and e-file payment of the Issue Fee along with any other required documents.

Prepare various reporting letters to include preparation of billing sheets and drafting of basic client correspondence requesting any missing items or to clarify any discrepancies.

Bachelor's degree preferred or combination of work experience and education equivalent.

Advanced understanding of Patent Prosecution required.

Must have excellent attention to detail, type approximately 35-40 wpm and have keen organizational skills.

Must be able to work independently in an electronic environment including manipulation of documents, running reports, creating correspondence and filings, uploading and downloading documents from electronic sources including the Patent Office website and the firm’s document management system.

EOE