Administrative Positions

Search firms that wish to present candidates to Oblon must do so through our Recruiter. Search firms will be expected to sign a Fee Agreement before we accept any candidate(s). You will not be entitled to receive any compensation as a result of the hiring of any candidate(s) unless we have an executed Fee Agreement in place with your firm.  We do not utilize search firms on all openings.  All candidates, regardless of how presented, will be required to apply though the ADP Workforce Now portal.

IP Specialist – ADC

US Office

This position is responsible for review and preparation of client correspondence as well as routine general correspondence; preparation and filing of new patent applications and formalities documents such as Powers of Attorney, Declarations and Assignments; Information Disclosure Statements; preparation of reports in Excel and other programs.  The individual in this position will also be responsible for monitoring PTO deadlines, client deadlines, and attorney calendars to ensure that action due dates are timely met.  Must be able to correctly interpret and follow special client instructions, and must be comfortable interacting directly with staff of all levels.  Other duties as assigned.

Must type 50 wpm, have excellent attention to detail and the ability to work well with staff at all levels. Good verbal and written communication skills a must.  Must have availability for overtime.  Minimum of two years of IP experience required.

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IP Patent Prosecution Associate

US Office

Oblon is seeking an Associate with a minimum of 4 years of patent prosecution experience.  Candidates must have a background in electrical or mechanical engineering.  Native Japanese fluency is required.  Big law firm experience preferred.  

We seek candidates with superior technical, writing and communication skills.  The firm offers substantial in-house training, in addition to an outstanding compensation package with a  career path trajectory. 

Interested candidates should apply on-line and submit a resume, cover letter, transcript(s) and writing sample.

Formalities Specialist – IP Ops II

US Office

Proofs OFRs, Notices of Publication, Issue Notifications and Letters Patent to verify the accuracy of information. Prepares and e-files Supplemental ADSs, Requests for COFR, Certificates of Correction. Reviews Office Actions to verify completeness and accuracy of due dates. Calls Examiners to confirm information or to ask for correction. Thoroughly reviews the complete prosecution history of allowed applications to make sure that there are no outstanding issues which have not been addressed and that all appropriate documents have been filed. Verifies that the application is in condition for payment of the issue fee and that all pending issues since the allowance of the application have been attended to. Prepares and e-files issue fee payments. Prepares miscellaneous correspondence and billing sheets. Requires strong communication skills, intermediate knowledge of MS Word, Excel, PowerPoint and Outlook, ability to organize and prioritize numerous tasks and complete them under time constraints. Must be flexible and have the ability to work under tight deadlines, handle multiple tasks and respond quickly to changing responsibilities and priorities.

Education and/or Unique Qualifying Skills:

Bachelor's degree preferred or combination of work experience and education equivalent.

Basic understanding of Patent Prosecution preferred.

Must have excellent attention to detail, type approximately 35-40 wpm and have keen organizational skills.

Equal Opportunity Employer

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IP Technical Advisor

US Office

Oblon is seeking a Technical Advisor with 1-2 years of experience in application drafting.  A background in electrical engineering is required.

We seek candidates with superior technical, writing and communication skills. The firm offers substantial in-house training, in addition to an outstanding compensation package with an attractive career path trajectory.

Interested candidates should apply on-line and submit a resume, cover letter, transcript(s) and writing sample.

Formalities Specialist- IP Ops I

US Office

Reviews, processes and files new National Phase, Bypass Continuation and Utility applications to include complete review of client correspondence, identification of missing documents, preparation of formal documents such as Declarations or Substitute Statements. Reviews and processes all associated formalities after filing of new applications to include Official Filings Receipts, Notices of Publication, Office Actions, responses to Missing Parts, Issue Notifications and Letters Patent. Prepares and e-files Supplemental ADSs, Declarations, Assignments, Translations of Specifications, previously prepared Preliminary Amendments, Requests for Corrected Official Filing Receipts, Certificates of Correction as needed. Prepares and e-files Information Disclosure Statements to include determining whether fees or certification are required. Reviews and processes Notices of Allowance to include a complete review of the entire history of the application to verify that there are no outstanding issues that need to be addressed and that all appropriate documents such as Assignments, Declarations, Priority Documents etc. have been filed.  Verifies that all information such as inventor information, Applicant information and Application information is correct by comparing it to documents previously filed. Verifies that all Information Disclosure Statements have been considered and that current/allowed claims are correct. Prepares and e-files payment of the Issue Fee along with any other required documents. Prepares various reporting letters to include preparation of billing sheets and drafting of basic client correspondence requesting any missing items or to clarify any discrepancies.  Requires strong communication skills, intermediate knowledge of MS Word, Excel, PowerPoint and Outlook, ability to organize and prioritize numerous tasks and complete them under time constraints. Must be flexible and have the ability to work under tight deadlines, handle multiple tasks and respond quickly to changing responsibilities and priorities.

Bachelor's degree preferred or combination of work experience and education equivalent.

Basic understanding of Patent Prosecution preferred.

Must have excellent attention to detail, type approximately 35-40 wpm and have keen organizational skills.

Equal Opportunity Employer

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Junior IP Specialist — ADC

US Office

This position is responsible for review and preparation of client correspondence as well as routine general correspondence; preparation and filing of new patent applications and formalities documents such as Powers of Attorney, Declarations and Assignments; Information Disclosure Statements.  The individual in this position will also be responsible for monitoring PTO deadlines, client deadlines, and attorney calendars to ensure that action due dates are timely met.  Must be able to correctly interpret and follow special client instructions, and must be comfortable interacting directly with staff of all levels.  Other duties as assigned.

Must type 50 wpm, have excellent attention to detail and the ability to work well with staff at all levels. Good verbal and written communication skills a must.

Equal Opportunity Employer

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Patent Legal Assistant/Paralegal

US Office

Review, process and file new National Phase, Bypass Continuation and Utility applications to include complete review of client correspondence, identification of missing documents, preparation of formal documents such as Declarations or Substitute Statements.

Review and process all associated formalities after filing of new applications to include Official Filings Receipts, Notices of Publication, Office Actions, responses to Missing Parts, Issue Notifications and Letters Patent.

Prepare and e-file Supplemental ADSs, Declarations, Assignments, Translations of Specifications, previously prepared Preliminary Amendments, Requests for Corrected Official Filing Receipts, Certificates of Correction as needed.

Prepare and e-file Information Disclosure Statements to include determining whether fees or certification are required.

Review and process Notices of Allowance to include a complete review of the entire history of the application to verify that there are no outstanding issues that need to be addressed and that all appropriate documents such as Assignments, Declarations, Priority Documents etc. have been filed. Verify that all information such as inventor information, Applicant information and Application information is correct by comparing it to documents previously filed. Verify that all Information Disclosure Statements have been considered and that current/allowed claims are correct.

Prepare and e-file payment of the Issue Fee along with any other required documents.

Prepare various reporting letters to include preparation of billing sheets and drafting of basic client correspondence requesting any missing items or to clarify any discrepancies.

Bachelor's degree preferred or combination of work experience and education equivalent.

Advanced understanding of Patent Prosecution required.

Must have excellent attention to detail, type approximately 35-40 wpm and have keen organizational skills.

Must be able to work independently in an electronic environment including manipulation of documents, running reports, creating correspondence and filings, uploading and downloading documents from electronic sources including the Patent Office website and the firm’s document management system.

EOE

Transfer Specialist

US Office

The purpose of this position is to perform and assist with the day-to-day duties handled within the Docketing Department including, but not limited to, performing duties in the areas of transferring cases in and out of the firm.Handle Withdrawal from Representation matters and Disengagement Letters.Additionally, backing up and assisting in processing incoming electronic correspondence/content from Firm.

Previous IP law firm experience in an administrative capacity and understanding of basic patent prosecution, as well as a full understanding of IP terms are necessary.This person must also have extensive knowledge about the US Patent & Trademark Office website, PAIR andthe ability to quickly learn and adapt to our docketing system. Attention to detail, excellent written and verbal communication skills.Possess excellent organizational and time management skills with the ability to pay close attention to details and be deadline focused.  Must be able to handle multiple tasks in a fast paced environment.  Must have the ability to interact with all levels throughout the firm, including attorneys, paralegals, staff and clients.Data input typing required - speed less important than accuracy.Hours: 8:30am - 5:00pm (must have some availability for overtime if needed).

EOE